Question 1

How much deposit should a caterer request?

Accepted Answer

Typically 25–50% at booking to lock the date, with the balance due 7 days before or on the event day. Non-refundable deposits should be marked as such on the invoice.

Question 2

Should gratuity be automatic on catering invoices?

Accepted Answer

For groups over 20, a standard 18–22% service charge is common and legally acceptable in most jurisdictions — just disclose it in the contract and show it as its own line.

Question 3

Is catering VAT/sales-taxable?

Accepted Answer

Almost always yes at the standard rate — catering is treated as a taxable supply of goods and services in the EU and most US states. Verify local rules for off-premise vs. on-premise service.

Catering Invoice Template