Is it rude to ask for a deposit?

No — it's standard professional practice. Almost every agency, lawyer, contractor, and architect requires one. Clients who push back on a 30% deposit are clients who are likely to delay or refuse final payment.

What payment term should I use as default?

For new clients, default to Net 7 or Net 14. For repeat trusted clients, Net 30 is fine. Avoid Net 60+ unless the client is paying a premium for it. See our payment-terms calculator for country-specific norms.

Should I add a discount for early payment?

An early-payment discount (e.g. "2/10 Net 30" — 2% off if paid within 10 days) can reduce average days-to-pay by 10–15 days. It's most effective with corporate AP departments who optimise for cash discounts.

When should I start charging late fees?

From day 1 past due. In the EU, the statutory late fee is automatic — no notice required. Elsewhere, state it on the invoice and contract first, then apply on day 1. Don't "give them a few extra days" — that signals you don't enforce your terms.

How aggressive should reminder emails be?

First two reminders friendly and templated. From +14 days, escalate tone — reference the late-fee clause and the contract. By +30 days, send a formal demand letter. Aggressive sooner risks the relationship; aggressive later loses the money.

When should I take a client to small claims?

After 60–90 days past due, all reminders ignored, and after sending a formal demand letter. EU small-claims court (Regulation 861/2007) handles claims up to €5,000 with a simplified procedure and minimal cost.

How to Get Paid Faster: 7 Invoice Tactics That Work (2026)

Most freelancers wait 30+ days for payment. Here are 7 evidence-backed tactics that cut average days-to-pay — used by agencies and proven across studies from Xero, FreshBooks, and the Freelancers Union.